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Rules of Presentation and Information for Authors Presenting Posters

THE SOUTHEASTERN SURGICAL CONGRESS

February 20 – 23, 2010
Westin Savannah Harbor & Savannah International Trade & Convention Center
Savannah, Georgia

IMPORTANT DATES

September 11, 2009 — Deadline for Accepting Poster Position
January 23, 2010 — Absolute Due Date for Manuscripts (if submitting)

PHYSICAL DATA FOR POSTER

Size — 4' x 4' "tackable" board

Color — Background color not available prior to meeting

Structure — Use graphs, drawings, and photographs with narrative text for a more interesting poster. As a minimum use 24 point type for narrative and 32 point type for headings to be legible several feet away.

Materials — Bring thumbtacks or push pins to mount materials to poster.

Time — Attend your poster during breaks of the meeting each day as much as possible, but especially at the time scheduled for rounding.

Privacy — Protect patients by eliminating ALL patient or hospital identification from photos, charts, etc.

PRESENTING YOUR POSTER

Your Audience — You will be speaking to experienced surgeons and surgeons in training who wish to learn from your experience and research. Data should contain information that will help them improve the quality of care for their surgical patients and stimulate ideas and interest in surgical education.

Each poster will be FIVE minutesthus be brief and succinct when presenting your poster:

  1. The title
  2. The Aim/ Goals of your Study
  3. KEY results (Not all the results, just the important points)
  4. Conclusions – What should the audience learn from your poster


Be prepared to answer questions put to you by the Rounding Professors or by surgeons who are making rounds with the Professors. Residents should have a senior author or faculty adviser on hand to assist with discussion.

Your Presentation —  Your poster must be up by 6:15 AM Sunday, February 21, and must stay up until 2:00 PM on Monday, February 22. You must remove it by 4:00 PM on February 22. The Southeastern Surgical Congress is not responsible for any materials remaining after 4:00 PM. You must be at the poster during Grand Rounds and breaks on Sunday and Monday. This requires that you arrive in Savannah on Saturday, February 20, 2010 and not leave until after 2:00 PM on Monday, February 22, 2010. You are also required to register for the Scientific Meeting and pay appropriate fees. The CME Committee will select a team of Rounding Professors to visit your poster for a few minutes of discussion. The schedule for presentation to the Rounding Professors will be sent to you in January.

The Rounding Professors will also critique your manuscript if you have prepared one for publication; this procedure will allow papers to be published in the journal.

PUBLICATION OF PAPERS PRESENTED IN POSTER SESSION

Information is enclosed for preparing manuscripts of papers presented in the Poster Session to be considered for publication in THE AMERICAN SURGEON. Check the information and follow guidelines carefully.